职场英语之电子邮件

分享职场英语之电子邮件常用语看过的,再看一遍.温故而知新 !职场英语之电子邮件常用语现在的贸易合作讲究迅速快捷，于是产生了电子商务，e-business。而电子商务的其中一个重要的实现途径就是电子邮件 e-mail 了。 英文电子邮件高频句 资讯 1.Initiate a meeting 发起会议 I would like to hold a meeting in the afternoon about our development planning for the project A. 今天下午我建议我们就 A 项目的发展计划开会讨论一下。 I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben. 我建议我们今晚九点半和 Brown 小聚一下，你和 Ben 有没有空? Wed like to have the meeting on Thu Oct 30. Same time. 十月三十号(周四 ),老时间,开会。 Lets make a meeting next Monday at 5:30 PM SLC time. 下周一盐湖城时区下午五点半开会。 I want to talk to you over the phone regarding issues about report development and the XX project. 我想跟你电话讨论下报告进展和 XXX 项目的情况。 2. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议 Shall you have any problem accessing the folders, please let me knows. 如果存取文件有任何问题请和我联系。 Thank you and look forward to having your opinion on the estimation and schedule. 谢谢你,希望能听到更多你对评估和日程计划的建议。 Look forward to your feedbacks and suggestions soon. 期待您的反馈建议! What is your opinion on the schedule and next steps we proposed? 你对计划方面有什么想法?下一步我们应该怎么做 ? What do you think about this? 这个你怎么想? Feel free to give your comments. 请随意提出您的建议。 Any question, please dont hesitate to let me know. 有任何问题,欢迎和我们联系。 Any question, please let me know. 有任何问题,欢迎和我们联系。 Please contact me if you have any questions. 有任何问题,欢迎和我们联系。 Your comments and suggestions are welcome! 欢迎您的评论和建议! Please let me know what you think? 欢迎您的评论和建议! Do you have any idea about this? 对于这个您有什么建议吗? It would be nice if you could provide a bit more information on the users behavior. 您若是能够就用户行为方面提供更多的信息就太感激了! At your convenience, I would really appreciate you looking into this matter/issue. 如果可以,我希望你能负责这件事情。 3. Give feedback 意见反馈 Please see comments below. 请看下面的评论。 My answers are in blue below. 我的回答已标蓝。 I add some comments to the document for your reference. 我就文档添加了一些备注,仅供参考。 4. Attachment 附件 I enclose the evaluation report for your reference. 我附加了评估报告供您阅读。 Attached please find todays meeting notes. 今天的会议记录在附件里。 Attach is the design document, please review it. 设计文档在附件里,请评阅。 For other known issues related to individual features, please see attached release notes. 其他个人特征方面的信息请见附件。 5. Point listing 列表 Today we would like to finish following tasks by the end of today:1.2. 今天我们要完成的任务:1.2 . Some known issues in this release:1.2. 声明中涉及的一些问题:1.2 . Our team here reviewed the newest SCM policy and has following concerns:1.2. 我们阅读了最新的供应链管理政策,做出如下考虑:1.2. Here are some more questions/issues for your team:1.2. 以下是对你们团队的一些问题:1.2 . The current status is as following: 12 目前数据如下: 12 Some items need your attention:1.2. 以下方面需提请注意:1.2. 6. Raise question 提出问题 I have some questions about the report XX-XXX 我对 XX-XXX 报告有一些疑问。 For the assignment ABC, I have the following questions: 就 ABC 协议,我有以下几个问题: 7. Proposal 提议 For the next step of platform implementation, I am proposing 关于平台启动的下一步计划,我有一个提议 I suggest we can have a weekly project meeting over the phone call in the near future. 我建议我们就一周项目开一个电话会议。 Achievo team suggest to adopt option A to solve outstanding issue Achievo 团队建议应对突出问题采用 A 办法。 8. Thanks note 感谢信 Thank you so much for the cooperation 感谢你的合作! I really appreciate the effort you all made for this sudden and tight project. 对如此紧急的项目您做出的努力我表示十分感谢。 Thanks for your attention! 谢谢关心! Your kind assistance on this are very much appreciated. 我们对您的协助表示感谢。 Really appreciate your help! 非常感谢您的帮助! 9. Apology 道歉 I sincerely apologize for this misunderstanding! 对造成的误解我真诚道歉! I apologize for the late asking but we want to make sure the correctness of our implementation ASAP.相关词汇： Attachment 附件 Junk mail 垃圾邮件 CC- Carbon Copy 抄送 BCC- Blind Carbon Copy 暗抄送 I want to set up an -mail account. 我想申请个电子邮件帐户。 Whats wrong with my e-mail? It cant get through. 出什么问题了？我的邮件怎么发不出去了？ Could you please check the e-mail for me? 能帮我查收一下邮件么？ As I have not hear the e-mail you sent yesterday was returned as undeliverable. Maybe you should check the address. 你昨天发的邮件被退回来了。你是不是应当查查地址是否正确。英文书信四大类常用语 一、开首语 Pardon me, though a stranger to you personally, for taking liberty to address you these few lines. As I have not heard of you for long, I feel anxious. 因为很久没有你的来信，所以很担心I must apologize for not having written to you previously. Please pardon my long in writing to you. Pardon me for neglect when you honored me with a visit the other day(前几天). Having mislaid your address, I have not been able to reply sooner. Your letter of the 4th this month was duly received. I have the pleasure to tell you that.I have just received your kind letter. Your kind letter of Saturday arrived this morning. 二、结束语 Please notify me soon. 请尽快通知我Looking forward to a prompt reply.期待你及时回复Please do not fail to write to me. 请不要忘记回复我I shall feel obliged by a reply at your earliest convenience.如能尽早收到你的回复，我将非常感激I look for your answer in a few days. 我期待你在数天内的回复Let me hear if you receive the parcel safely. 如果你安全地收到包裹，请通知我As the season grows colder, I hope you will take good care of yourself. 随着季节越来越寒冷，我们希望你能好好照顾自己With kind regards to your family.向你的家人表示良好的祝愿 Pray give my best remembrances to Mr. Brown. 祈求给布朗先生最好的回忆My parents ask also to add their best thanks to mine. Adieu till then. 再见Thanking you for the past favour. 感谢你过去的帮助I think you for the trouble you have taken. Hoping you will have a pleasant trip. 希望你有一个愉快的旅程Wishing you a pleasant journey. 祝你旅途愉快The help you sent is sincerely valued. 三、社交用语 The bearer of this letter, Mr. Chen, professor of ., (an esteemed friend of mine), is desirous of being introduced to your acquaintance. I am very grateful for your kindness in permitting me to. I respectfully acknowledge your note and will wait upon you as proposed. Should an interview be desired, I shall be happy to call at any hour you may appoint.I have some important business matter to communicate to you. 我有一些重要的业务事项通知你Anything further will be discussed when we meet. 当我们见面时，会进一步讨论。I regret that a prior engagement will prevent me from a tending. I thank you for your kind entertainment last evening. 谢谢你昨晚的款待I shall have great pleasure in accepting your invitation. 收到你的邀请，我感到非常的高兴Accept my thanks for our handsome present. 感谢接受我们的厚礼四、祝愿语 I wish you a happy New Year. 祝你新年快乐Pray accept my best and sincerest wishes for the New Year. 请接受我对新年的最衷心的祝愿 Presenting the compliments of the season. With every good wish. 万事如意Pray allow me to congratulate your most heartily on your success in your examination. 请允许我衷心的祝贺你在考试上的成功I am glad to hear that you were appointed., on which I congratulate you most heartily.很高兴得知你被任命为，衷心的祝贺你 I congratulate you upon your success. 祝贺你成功I wish you still further success.预祝你取得更大的成功MS. 女士小姐Madam 女士夫人Mr. 阁下先生Sir 先生阁下Dear Frank Hi Frank 日本 Bill san Mary san 常用称呼Im looking forward to your reply with keen anticipation.我在热切地期待您的回复Thanks for your attention 感谢你的关注Please reply to me at your most convenient time.请在你最方便的时候回复我Sincerely yours /Faithfully yours /Frankly yours /Best regards! /Best wishs! 文末问侯语Please refer to the attchment 请参考附件contact method/means 联系方式contact person 联系人contact address 联系地址zip code/postcode 邮政编码mobile phone/cell phone/cellular phone 移动电话ahead of time 提前in advance 预先，提前prior to(doing sth) 在之前Would you like to come here ahead of time?你可以提前到这里吗？Please prepare some defective parts for our quality review meeting in advance.在开品质检讨会之前，请提前准备一些不良品。You need to perform full inspection prior to shipping out these goods.在出货之前，你需要对产品进行全检in time 及时on time 准时on schedule 按时Thanks to your support in time,otherwise,I could not have completed it so early.多亏了你的及时支援，否则我不可能这么早完成它There is CIP meeting at two oclock this afternoon,please attend it on time.下午二点钟有一个持续改善计划会议，请准时参加Well deliver those goods to your company on schedule.我会按时把货送到贵公司英文电子邮件常用语 2009/06/15 16:11 英语 1. Greeting message 祝福 Hope you have a good trip back. 祝旅途愉快。 How are you? 你好吗? How is the project going on? 项目进行顺利吗? 2. Initiate a meeting 发起会议 I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben. 我建议我们今晚九点半和Brown 小聚一下,你和 Ben 有没有空? I would like to hold a meeting in the afternoon about our development planning for the project A. 今天下午我建议我们就 A 项目的发展计划开会讨论一下。 Wed like to have the meeting on Thu Oct 30. Same time. 十月三十号(周四), 老时间,开会。 Lets make a meeting next Monday at 5:30 PM SLC time. 下周一盐湖城时区下午五点半开会。 I want to talk to you over the phone regarding issues about report development and the XXX project. 我想跟你电话讨论下报告进展和 XXX 项目的情况。3. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议 Shall you have any problem accessing the folders, please let me knows. 如果存取文件有任何问题请和我联系。 Thank you and look forward to having your opinion on the estimation and schedule. 谢谢你,希望能听到更多你对评估和日程计划的建议。 Look forward to your feedbacks and suggestions soon. 期待您的反馈建议! What is your opinion on the schedule and next steps we proposed? 你对计划方面有什么想法?下一步我们应该怎么做 ? What do you think about this? 这个你怎么想? Feel free to give your comments. 请随意提出您的建议。 Any question, please dont hesitate to let me know. 有任何问题,欢迎和我们联系。Any question, please let me know. 有任何问题,欢迎和我们联系。 Please contact me if you have any questions. 有任何问题,欢迎和我们联系。 Please let me know if you have any question on this. 有任何问题, 欢迎和我联系。 Your comments and suggestions are welcome! 欢迎您的评论和建议! Please let me know what you think? 欢迎您的评论和建议! Do you have any idea about this? 对于这个您有什么建议吗? It would be nice if you could provide a bit more information on the users behavior. 您若是能够就用户行为方面提供更多的信息就太感激了! At your convenience, I would really appreciate you looking into this matter/issue. 如果可以,我希望你能负责这件事情。 4. Give feedback 意见反馈 Please see comments below. 请看下面的评论。 My answers are in blue below. 我的回答已标蓝。 I add some comments to the document for your reference. 我就文档添加了一些备注,仅供参考。 5. Attachment 附件 I enclose the evaluation report for your reference. 我附加了评估报告供您阅读。 Attached please find todays meeting notes. 今天的会议记录在附件里。 Attach is the design document, please review it. 设计文档在附件里,请评阅。 For other known issues related to individual features, please see attached release notes. 其他个人特征方面的信息请见附件。 6. Point listing 列表 Today we would like to finish following tasks by the end of today:1.2. 今天我们要完成的任务:1.2. Some known issues in this release:1.2. 声明中涉及的一些问题:1.2. Our team here reviewed the newest SCM policy and has following concerns:1.2.我们阅读了最新的供应链管理政策,做出如下考虑:1.2. Here are some more questions/issues for your team:1.2. 以下是对你们团队的一些问题:1.2. The current status is as following: 1 2 目前数据如下 :1 2 Some items need your attention:1.2. 以下方面需提请注意:1.2. 7. Raise question 提出问题 I have some questions about the report XX-XXX 我对 XX-XXX 报告有一些疑问。 For the assignment ABC, I have the following questions: 就 ABC 协议,我有以下几个问题: 8. Proposal 提议 For the next step of platform implementation, I am proposing 关于平台启动的下一步计划,我有一个提议 I suggest we can have a weekly project meeting over the phone call in the near future. 我建议我们就一周项目开一个电话会议。 Achievo team suggest to adopt option A to solve outstanding issue Achievo团队建议应对突出问题采用 A 办法。 9. Thanks note 感谢信 Thank you so much for the cooperation 感谢你的合作! Thanks for the information 谢谢您提供的信息! I really appreciate the effort you all made for this sudden and tight project. 对如此紧急的项目您做出的努力我表示十分感谢。 Thanks for your attention! 谢谢关心! Your kind assistance on this are very much appreciated. 我们对您的协助表示感谢。 Really appreciate your help! 非常感谢您的帮助! 10. Apology 道歉 I sincerely apologize for this misunderstanding! 对造成的误解我真诚道歉! I apologize for the late asking but we want to make sure the correctness of our implementation ASAP. 很抱歉现在才进行询问,但是我们需要尽快核实执行信息。 电子邮件英语的写作技巧 2009/06/15 16:42 英语 A. 文法上1.切忌主客不分或模糊. 例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We 决定呀, 不是 report.)2.句子不要凌碎. 例子 : He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起.3.结构对称,令人容易理解. 例子: The owner questioned the occupants lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupants lease intentions and ink alterations of the contract.4.单众数不要搞乱,不然会好刺眼, 看不舒服. 例如: An authorized person must show that they have security clearance.5.动词主词要呼应. 想想这两个分别: 1.This is one of the public-relations functions that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted.6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.7.标点要准确. 例如: He did not make repairs, however, he continued to monitor the equipment. 改为: He did not make repairs; however, he continued to monitor the equipment.8.选词正确. 好像 affect 和 effect, operative 和 operational 等等就要弄清楚才好用啦.9.拼字正确. 有电脑拼字检查功能后, 就更加不能偷懒.10.大小写要注意.非必要不要整个字都是大写 ,除非要骂人,:,例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样 . 要强调的话,用底线,斜字, 粗体就可以了.B. 文体1.可读性.对象是大学程度的话, 用高中的英文就行,不要以为人人都是语言大师 .多用短句(15-20 字吧), 技术性的字,就更加要简单易明.2.注意段落的开头.一般来说, 重要或强调的事情都放在信件或段落的开头, 而句子就放在最尾. 例如: 1.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. 2.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者强调的事情就有分别了.3.轻重有分. 同等重要的用 and 来连接,较轻放在次要的句子里.4.意思转接词要留神. 例如: but (相反), therefore (结论), also (增添), for example (阐明). 分不清 furthermore 和 moreover 就不要用啦.5.句子开头不要含糊不清的主词. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They 是指什么呀?开头少用 this, that, it, they, 或 which.6.修饰词的位置要小心,例如: He could only reimburse the cost after July 15. 应为 He could reimburse the cost only after July 15.7.用语要肯定准确.切忌含糊. 例如:The figures show a significant increase.” 怎样 significant 呀,大哥? 改为 : The figures show an increase of 19%.8.立场观点一致. 少用被动语 . 例如: Partial data should be submitted by April. 改为: You should submit partial data by April.就很好了.C. 格调1.式样和句子长度不要太单调. 千篇一律的 subject-verb-object 会闷死人的. 有时短句跟着长句可以化解一下.2.弱软的词(e.g. was, were, is, are.)可以加强一点. 例如: Prunton products are highly effective in . 改为: Prunton products excel in .就有力很多了.3.亲切 ,口语化是比较受欢迎! 用宾词和主动的词,让人家受落. 例如: 1. This information will be sincerely appreciated.” 2. We sincerely appreciate your information. 明显地,我们会喜欢第 2 句.D. 写信提示1.人家的名字千万不要错.老一辈的看到名字错就干脆撵去垃圾桶.同样, 头衔都不要错. 头衔或学位,任择其一吧. 以下是一样的:Howard E. Wyatt, D.D.SPhD.Dr. Howard E. Hyatt2.多过一个男人,用 Messrs,就是 Misters 的意思,不过不要跟名字,跟姓就行啦. 例如:Messrs. Smith, Wyatt, and Fury女人呢? 用 Mesdames, Mmes., or Mses. 同样不要跟名字. 例子:Mses. Farb, Lionel, and Gray男女一齐呢? 弄清楚称呼就行 .例如:Dr. and Mrs. Harold WrightMr. Harold Wright and Dr. Margaret WrightMr. and Mrs. Harvey Adams-Quinn3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔啊有时大头不知道对方头衔,干脆用 Ms.算了.Ms. Sarah Gray4.地址要低日期至少两行.处名时, 职衔短可以一行过, 长就下一行吧.例如:Ken Green, PresidentKen GreenVice President of International Operations但这个就显得有点。 。 。:Ken GreenVice President of Unicom China正确应为:Ken GreenVice President, Unicom China5.老外的名字有时有 Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确, 不要笑人:Michael J. Smith, Jr.Michael J. Smith Sr.6.外国国名尽量用大写.是为尊重, 也方便邮差叔叔.7.地址上的数字直接用阿拉伯数字吧,除了 One,例子:127 Ninth Avenue, North127 E. 15 Street5 Park AvenueOne Wingren Plaza556 - 91 Street书信的结尾致意要留意,弄清大家的关系才选择用词, 例子:1. Very formal 非常正规的(例如给政府大老爷的)Respectfully yours,Yours respectfully,2. formal 正规的(例如客户公司之间啦)Very truly yours,Yours very truly,Yours truly,3. Less formal 不太正规的(例如客户)Sincerely yours,Yours sincerely,Sincerely,Cordially yours,Yours cordially,Cordially,4. Informal 非正规的(例如猪朋狗友, 同事之类)Regards,Warm regards,With kindest regards,With my best regards,My best,Give my best to Mary,Fondly,Thanks,See you next week!有时在 we, I, and you 之间选择是很烦的事-如果是公司代表联络生意之类,可以用:We will reimburse you for these legal expenses.Sinopec will reimburse you for these legal expenses.如果单纯说你自己,可以用:I found the brochure very informative.有时可以一起用啦.:We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeting.那么 I 和 you 呢?好烦好烦.一般来说, 收信人的利益比较重要,名义上都要这样想.给人尊重的语气就一般不会错了. 多用 you 有时会有隔阂的感觉.You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一样)Im pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope youll agree to serve. (这就友善多了)Your book was well written and comprehensive. (不用你来判断我呀)I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客气一点,人家受落)总之,语气和宾词的运用得当能决定你的礼貌程度.开头致意用人家的名字总好过人家的头衔称呼. 如果没有名字,或者是好正规信的信件, 可以考虑这些:Dear Committee Membe:r:Dear Meeting Planner:Dear Colleagues:To All Sales Reps:To Whom It May Concern:Dear Sir or Madam:Dear Madam or Sir:Dear Purchasing Agent:如果是公司呢?Gentlemen or Ladies:Ladies or Gentlemen:什么怪事都有,如果那公司是全男班或全女班呢?Dear Sirs:Dear Ladies:Dear Mesdames:Gentlemen:Ladies:有时见到人家用冒号就说人家错,其实也未必啊, 看:Dear Mr. Jones: (非常正规)Dear Joan:Dear Jim,Jim, (非正规 )签名用笔亲自签名会比较受落,免到过都不要电脑贴图或盖章啦 不要把 Mr., Ms., Mrs., Dr.之类一起签,人家会笑你的. 商务英文 EMAIL 精选范例 2009/06/15 16:39 英语 常看到论坛一些朋友为EMAIL 的回复而烦，我贴一些句子做参考虑：一、询盘：Heavy enquiries witness the quality of our products. As soon as the price picks up, enquiries will revive. Enquiries for carpets are getting more numerous. Enquiries are so large that we can only than allot you 200 cases. Enquiries are dwindling. Generally speaking, inquiries are made by the buyers. Mr. Baker is sent to Beijing to make an inquiry at China National Textiles Corporation. We regret that the goods you inquire about are not available.大量询盘证明我们产品质量过硬。一旦价格回升，询盘将恢复活跃。对地毯的询盘日益增加。询盘如此之多，我们只能分给你们 200 箱货。询盘正在减少。询盘一般由买方发出。 贝克先生来北京向中国纺织公司进行询价。很遗憾，你们所询的货物现在无货。二、To make an inquiry about our oranges, a representative of the Japanese company paid us a visit. We cannot take care of your enquiry at present. Your enquiry is too vague to enable us to reply you. Now that weve already made an inquiry about your articles, will you please reply as soon as possible?为了对我们的橙子询价，那家日本公司的一名代表访问了我们。我们现在无力顾及你方的询盘。你们的询盘不明确，我们无法答复。既然我们已经对你们产品询价，可否尽快给予答复？三、In the import an